Terms & Conditions
Itasca Ltd t/a Itasca Locations provides location services to the film, photographic and event industries. Your use of the Itasca Locations web site at www.itascalocations.com or www.itascalocations.co.uk constitutes your acceptance of all these Terms and Conditions. Our Terms of Business may change at any time; you are advised to check each time you use our services, as you will be bound by the Terms and Charges applicable at the time.
Definitions
- "Agent": Itasca Locations, i.e. the appointed agent of the Property owner, or any of its associated, affiliated or subsidiary companies or sublicencees;
- "Library": the library and/or web library of the Agent, e.g. www.itascalocations.com or www.itascalocations.co.uk;
- "Property": the premises or land which is made available for hire;
- "Hirer": any company, individual or third party utilising any of the services provided by the Agency;
- "Owner": the individual, company or legal entity which owns, controls or represents the Property;
- "Charges": the library fee and or any commission which may be chargeable by the Agent to the Hirer and/or Owner;
- "Recce": a "reconnaissance" visit to the Property by the Hirer or his/her representatives;
- "Shoot": the use of a Property by the Hirer, whether for the purposes of filming, photography, or any other kind of event.
Data Protection
The Agent maintains databases that are subject to the provisions of the Data Protection Act 1998. The Agency makes every reasonable effort to ensure the security of the Owner & Client’s details.
Licence
Images downloaded from the Itasca Locations Library and/or any other material supplied to the Hirer by the Agent may be used for reference only, and may be printed for private, non-commercial use only. No user of the services may copy, reproduce, publish, or transmit any section of the Library or any other supplied materials in any way, without the Agent's prior express permission. No user may edit or alter or crop any of the images supplied, or downloaded from the Library. All images and information supplied are copyright of Itasca Locations, unless otherwise indicated. All users must agree to use any supplied material only for lawful purposes.
Charges
There is no charge for using the Agent's web site(s), nor for organising a Recce, however the confirmation of, and usage of any Property will be subject to a library booking fee. The location hire fee is separate, and subject to negotiation. All charges must be paid in advance of the Shoot. Additional charges may include a damage deposit that will be held until after the Shoot. Preparation and strike days are normally charged at 50% of the agreed Shoot fees, however this is at the Owners discretion. Overtime payments (if applicable) will be invoiced after the Shoot, and must be paid within 7 days. Outstanding sums due to the Agency and/or Owner will carry interest in accordance with UK Late Payment of Debts legislation.
Cancellations
After confirmation, Itasca Locations will immediately begin the paperwork for the hire. At this point the full library fee becomes due and is not refundable. Cancellation to the location Owner may be subject to different terms and conditions, imposed by the Owner; by default Itasca Locations policy is that the entire location fee will remain payable if less than five (5) days remain between cancellation and shoot commencement date. Verbal confirmation is deemed to be full confirmation.
Warranty
Although every effort has been taken to ensure the images and particulars presented are up-to-date, no warranty is given or implied that any Property is available or suitable for the Hiring. The display or provision of images and/or particulars do not constitute any part of an offer or contract and are for guidance purposes only. None of the descriptions in the Library nor those provided by any employee or representative of the Agency may be relied upon as statements of fact.
Recces
The Agent cannot insist, but highly recommends that a recce take place so that the Hirer can establish for themselves the availability and/or suitability of the Property. It is the responsibility of the Hirer to ascertain the status of the Property and its suitability, and to ensure that all necessary permissions are in place prior to the commencement of the Shoot. Neither the Agent nor the Owner can accept responsibility for loss, damage or inconvenience that may occur when a Recce did not take place. At the time of any such recce, the Hirer assumes full legal responsibility for equipment and/or personnel that enter the Property.
Public Liability
All Location Hire is subject to contract, and the Owner reserves the absolute right to refuse the booking without giving a reason. The Hirer must exhibit on demand proof of Public Liability Insurance prior to entering the Premises for the purposes of the Shoot.
Disclosure
Where details are given for a particular location, whether used or not, any subsequent use of that location by the Hirer, the location manager, production company or its principals will be charged at normal library rates and will be subject to these same Terms and Conditions. The cancellation of the booking followed at any time by the subsequent use of the Property will be subject to the usual booking fees. The booking fees apply to one usage of the Property: subsequent usage will be subject to additional booking fees. All location contact details and information released by the Agent to the Hirer are confidential and shall be used for the purposes of the production only and may not be released to any third party under any circumstances unless necessary for the purposes of the production. "Recce photographs" taken by a Hirer, or their representative, who visits a supplied location are for reference use only, and for the sole use of the production for which they are taken. Such recce photographs and/or any other reference material, including contact details, must not subsequently be used for financial or personal gain.
Liability
The Agency cannot insist, but highly recommends that a qualified Location Manager be employed by the Hirer to oversee the Shoot, to organise access, parking, permissions and responsible care of the Property. Responsibility for the notification of relevant authorities, and the notification of neighbours, entirely rests with the Hirer. The Agent will not be liable for any loss or damage suffered as a result of the Hire. The total extent of any liability shall in any event not exceed the total of the Charges and/or Commission if applicable.
Abusive clients & owners
Itasca Locations is committed to the protection of its staff, and will not tolerate abusive or threatening behaviour from its clients, location owners or suppliers. The company reserves its right to cease all further business dealings with any of its clients, owners or suppliers, and to cancel any and all hiring’s immediately and without recourse or appeal.
